A company secretary in Hong Kong holds a statutory administration role. It is different from a personal assistant or the person who happens to answer company emails.
The basic requirements The secretary must meet the relevant local eligibility rules. An individual ordinarily resides in Hong Kong; a corporate secretary has the required local office or place of business. The sole director cannot also be the secretary.
The practical work The service can include corporate records, filing preparation and reminders, depending on the agreement. Accounting, audit and tax work may be separate. Ask for the exact scope rather than assuming an annual fee covers every obligation.
A practical example When the company appoints a director, the secretary needs accurate particulars and the effective date to help arrange the relevant records and notification. Information supplied months later can leave a filing problem.
Directors retain their responsibilities. Keep the company's records accessible, approve documents carefully and obtain submission evidence. A clear working arrangement matters more than simply having a secretary's name entered on the register.
Sources and scope
General information, not advice for your individual legal or tax position. Confirm current requirements with the relevant authority or provider.